Oregon Shakespeare Festival

The Allen Elizabethan Theatre has evolved since the founding of the Oregon Shakespeare Festival when the first performance of Twelfth Night was presented on July 2, 1935.

The design for the first outdoor OSF Elizabethan Theatre was sketched by Angus L. Bowmer based on his recollection of productions at the University of Washington in which he had acted while a student. Ashland, Oregon obtained WPA funds in 1935 to build it within the 12-foot (3.7 m) circular walls that remained in the roofless shell of the abandoned Chautauqua theatre. Bowmer extended the walls to reduce the stage width to fifty-five feet, and painted the extensions to resemble half-timbered buildings. He designed a thrust stage—one projecting toward the audience—with a balcony. Two columns helped divide the main stage into forestage, middle stage, and inner stage areas. Illustrating the improvised nature of it all, actors doubled as stage hands, stage lighting was housed in coffee cans, and string beans were planted along the walls to improve sound quality. Fifty-cent general admission seating was on benches just behind the one-dollar reserved seating on folding chairs. This theatre was torn down during World War II.[19]

The second outdoor Elizabethan Theatre was built in 1947 from plans drawn up by University of Washington drama professor John Conway. The main stage became trapezoidal, with entries added on either side, and windows added above them flanking the balcony stage. A low railing gave a finished appearance to the forestage. Chairs arranged to improve sight lines replaced bench seating. Backstage areas were added gradually and haphazardly, until the ramshackle result was ordered torn down as a fire hazard in 1958.[19]

The theatre in 2014

The next year saw the opening of the current outdoor theatre, whose name was changed from Elizabethan to Allen Elizabethan Theatre in October 2013.[20] Patterned on London's 1599 Fortune Theatre and designed by Richard L. Hay, it incorporated all the stage dimensions mentioned in the Fortune contract. The trapezoidal stage was retained but the façade was extended to three stories, resulting in a forestage, middle stage, inner below, inner above (the old balcony), and a musicians' gallery. The wings were provided with second-story windows. Each provides acting areas, creating many staging possibilities. A pitched, shingled roof enhances the half-timbered façade. A windowed gable was extended from the center of the roof to cover and define the middle stage. Just before each performance, an actor opens the gable window, and in keeping with Elizabethan tradition signaling a play in progress, runs a flag up the pole to the sound of a trumpet and doffs his cap to the audience.

The result is an approximate replica of the Fortune Theatre. The known but incomplete dimensions apply only to the stage. The original specifications sometimes say no more than "to be built like the Globe," for which there are no plans or details. The remotely operated lighting, on scaffolding on either side of the stage, of course did not exist in the original, and the current site rather than the original architecture largely determined the shape of the auditorium. Twelve hundred seats in slightly offset arcs ascend the original hillside, giving an excellent view of the stage from each seat. The old Chautauqua theatre walls, now ivy-covered, remain as the outer perimeter of the theatre.

The $7.6 million Paul Allen Pavilion was added in 1992. It houses a control room, and audience services including rental of infrared hearing devices, blankets, pillows, and food and drink, both of which are allowed in the auditorium. Several hundred seats were moved to a balcony and two boxes, further improving sightlines and acoustics. Vomitoria (colloquially, "voms"), the traditional name for entryways for actors from under the seating area, were added and the lighting scaffolds were eliminated.[21]

Angus Bowmer Theatre in 2013

An April 1968 report by the Bureau of Business and Economic Research of the University of Oregon pointed to the lost economic opportunity represented by the thousands of people the Oregon Shakespeare Festival was turning away each year. It further noted that the Festival had become an important economic engine for southern Oregon, and recommended addition of an indoor theatre. This led the City of Ashland to apply to the Economic Development Administration of the Department of Commerce in Fall 1968 for a $1,792,000 project grant with the Angus Bowmer Theatre as the keystone. The plan also called for a parking building, a remodeled administration building and box office, a scene shop and exhibit hall that later would become the OSF Black Swan, landscaping, and street realignment. $896,000 was approved in April 1969, to match an equal amount to be raised through private donations. The fund drive quickly exceeded its goal and ground for the new theatre was broken on December 18, 1969.

The theatre was ready just five months later and opened with a production of Rosencrantz and Guildenstern Are Dead, selected to recognize the Shakespearean origin of the Festival but to signal that the Festival also was ready to broaden its horizons by incorporating modern plays into its repertoire. Reinforcing that signal, The Fantasticks and You Can't Take it with You were also presented during that first six-week season.

The Angus Bowmer Theatre seats between 592 and 610 patrons depending on configuration. Although about half the size of the outdoor theatre, it more than doubled audience capacity by making it possible to hold matinee performances and to extend the season into spring and fall.

The design by Richard L. Hay and architects Kirk, Wallace and McKinley of Seattle and contractor Robert D. Morrow, Inc., of Salem, Oregon was at once basic, flexible, functional, and innovative. All seats are within 55 feet (17 m) of the stage, arranged with only two side aisles and wide spaces between rows. Dark colors resist reflection and draw the eye to the stage. The forestage is on a hydraulic lift system that can emulate the thrust stage of the OSF Allen Elizabethan Theatre, form a more conventional proscenium front, move below auditorium floor level to form an orchestra pit, or drop two stories for storage of equipment or scenery. The walls of the auditorium can swing in to close down the playing area or open to accommodate larger productions.[22]

Angus Bowmer Theatre set design by Scott Bradley for August Wilson's Fences. Photo by Jenny Graham.

Angus Bowmer Theatre set design by Christopher Acebo for The Clay Cart. Photo by Jenny Graham.

Illustrating these characteristics, the first picture is the set for August Wilson's Fences. The second, taken two hours later on the same stage, is the set for the ancient Hindu classic The Clay Cart. Stage crews for the two indoor theatres must complete set changes of this scope six days a week between the end of a matinee and the "call" before the evening curtain and the next morning in time for the matinee (the outdoor stage changes daily). This illustrates the nature of true repertory theater, which allows the playgoer to see different plays on the same day on the same stage, but requires designing and making sets to withstand constant rapid assembly, disassembly and return to accessible storage to await the next change of set. It also requires actors able to simultaneously play different parts in very different plays.

Just two hours before the 18 June 2011 matinee a crack was discovered in the seventy-foot long, six and one-half foot high main ceiling support beam of the Bowmer Theatre. Shows were immediately relocated to other venues as work progressed to repair the beam. A 598-seat tent, "Bowmer in the Park," was soon erected in Lithia Park adjacent to the Festival campus as a temporary replacement venue. A single set was designed and built to serve four very different shows, and the shows themselves were re-staged while keeping the artistic vision of each as intact as possible. Thirty-one performances were held in the tent and averaged 82% of capacity, generating approximately $650,000 in revenue against approximately $800,000 for the tent itself, $1,000,000 in lost revenue from ticket returns, and $330,000 in repair costs. The Bowmer reopened on 2 August, a month ahead of the initial estimate. The Festival filed an insurance claim for $3.58 million and received checks in March 2012 for $330,000 to cover the cost of repairs and $2.984 million covering much of the lost revenue, leaving about $200,000, primarily representing the cost of the temporary tent theatre itself, unresolved.[23][24][25][26][27][28]

The Black Swan (G on the OSF campus map above) served as the Festival's third theatre from 1977 to 2001. The building, originally an automobile dealership, was bought in 1969 as a scene shop and rehearsal hall. Company members began using it to stage "midnight" readings for one another and invited friends who brought other friends. Artistic Director Jerry Turner recognized the opportunity to take risks with unconventional staging and subjects, and called for its development as a third OSF theatre. Fitting a theatre into the existing building was challenging. It could hold only 138 seats, all within five rows of the stage. There had to be, as designer Richard Hay put it, a "certain amount of tucking and squeezing." Each director had to solve the problem of an immovable roof support in the middle of the stage. For instance, in one production, it became a crucifix after adding a horizontal piece. The theatre reverted to its earlier roles in 2002 when it was replaced by the New Theatre, now renamed the Thomas Theatre. Among those roles are rehearsal space, meeting and audition rooms, classes, and since 2011 as a home for the Black Swan Lab (see above).

The arena seating and set for Macbeth, the opening performance in the Thomas Theatre.

The limitations stemming from adapting an existing building as the Black Swan led to the design and building of a third theatre that provided flexible seating and increased capacity while maintaining the intimacy of the Black Swan.[1] Opened in March 2002 and originally named the New Theatre, it was renamed the Thomas Theatre in 2013 as a result of a generous $4.5 million gift from a group of donors. The name recognizes the contributions of longtime OSF development director Peter Thomas, who died in March 2010. The Thomas Theatre expands the possibilities for experiment and innovation while maintaining the intimacy of the Black Swan, no seat being more than six rows from the stage. Richard L. Hay designed the theatre space. Landry and Bogan was the Theatre Consultant. Architects Thomas Hacker and Associates of Portland designed the building. The contractor was Emerick Construction, and acoustical engineering was provided by Dohn and Associates. The seats can be arranged in three configurations. In arena mode, a stage of 663 square feet (61.6 m²) is surrounded on all four sides by 360 seats. In three-quarter thrust mode, a 710-square-foot (66 m²) stage is surrounded on three sides by 270 seats, and in avenue mode, a 1,236-square-foot (114.8 m²) stage provides 228 seats on two sides. There is a trap room under the stage and a fly loft at one end. A computer controls 300 circuits and over 400 lights of various types. The remainder of the building is given over to downstairs and upstairs lobbies, concessions, access distribution, archives (see below), storage, laundry room, green room, quiet room, warm-up room, dressing space for 18 actors, showers/restrooms, costume and wig rooms, stage manager's office, maintenance space, and storage for props and set pieces.[29]

The Box Office (J on the OSF campus map above) is on the same courtyard as the Thomas Theatre. The Festival acquired the Administration Building (C) in April 1967. Forming the northern boundary of the campus, the building houses the artistic, business, community productions, development, education, group sales, literary (D), human resources offices, development, and the mailroom. The adjacent Camps Building (A) houses the members' lounge, communications and marketing offices, and a meeting room.

The Festival's costume production shop occupies the Pioneer Building at the northwest corner of campus and an annex in the Administration building. The staff of over 60 creates the costumes and accessories in three main studios on the lower floor of the building and in an extension of the Administration Building.[30] Also in this area are offices and fitting rooms for the costume designers and costume design assistants, a costume props area and a vented paint room. Upstairs is a dye room, lounge, laundry, storage room, and office. During the height of costume production each season, a wig shop and additional studio is open in the basement of the Angus Bowmer Theatre.

The Festival acquired Carpenter Hall (I) in October 1973, renovating it to accommodate lectures, concerts, rehearsals, meetings and Festival and community events. The Bill Patton Garden (K) provides the venue for free informal summer noon talks by OSF actors and staff. The Tudor Guild, a separate non-profit corporation, operates the Tudor Guild Gift Shop (B) and Brass Rubbing Center (K), where visitors can make facsimiles of 55 historic English brasses under expert guidance. Just off campus, a purpose-equipped fitness center helps actors stay fit for physically demanding roles that often require acrobatics, fights, and pratfalls.

One aisle of the costume warehouse in the Talent production facility

The Festival completed the $7.2 million purpose-built 71,544-square-foot (6,646.7 m²) Production Building in neighboring Talent, Oregon, in November 2013 that is home to a multi-function staff of 40. The building houses custom-designed technologically advanced set and prop construction and scene painting facilities. The scene shop has an extensive pit area that precisely duplicates the trap doors in the theatres themselves, allowing for precise sizing, testing of assembly and disassembly, and automating elevator cues. Lighting in the painting areas duplicates that in the theatres, guaranteeing desired colors. The building also houses OSF's costume warehouse and rental business, which has over 50,000 costumes and over 15,000 costume props such as armor, crowns, and wigs available for rent by other theatres, television and movie producers, and corporations.[31]

With the removal of the scene construction shop in 2014 to the new Production Building, a thirteen-month transformation began of the old production building into the Hay-Patton Rehearsal Center by demolishing everything except the masonry exterior and the steel framework and raising the second floor three feet. Following a plan developed by Ogden Roemer Wilkerson Architecture carried out by Adroit Construction at a cost of $4.4 million, it hosted its first rehearsal on 29 December 2015. The building is equipped with a sophisticated sound system and has six rehearsal halls, three of them some 3,000-square-foot (280 m²), sufficient to precisely duplicate stages in any of the three Festival theatres. All six include fully sprung floors to prevent injuries when dancing, rehearsing stage combat, or similar physical activities. The LED lighting system is zoned and dimmable, the ceilings have steel tracks which allow for suspension of scenery, lights, loudspeakers, and even people. Some have additional features such as small conversation areas and dance-style mirrors. The building also includes a stage management office, a recording studio, a movement studio focused on the Feldenkrais Method, a studio for work on vocal technique, stamina, and dialect; a loading dock, a conference room, showers, two warmup spaces that double as small meeting rooms, two green rooms equipped with refrigerator, storage cases, sink, dishwasher, tables custom-made by the prop shop, and chairs.[32][33]

The paid staff of about 675 is organized into artistic, production, education, administrative and development sections.

The Artistic staff of approximately 400 is headed by the Artistic Director, who selects the plays and directors for each season, and chooses the actors, who number between 90 and 120, and the musicians and dancers who number approximately fifteen. In August 2019 Nataki Garrett, succeeded Bill Rauch as the sixth artistic director of the Oregon Shakespeare Festival. She earned her MFA in directing from the California Institute of the Arts and has more than 20 years of experience as a theatre administrator, director, producer, playwright, educator, activist and mentor, most recently as acting artistic director of the Denver Center for the Performing Arts and Associate Dean of the undergraduate acting program at California Institute of the Arts School of Theater. Her forté and passion are fostering and developing new work. She has produced over 150 mainstage, black box, and developmental projects including world premieres of Book of Will, Two Degrees, Zoe's Perfect Wedding, The Great Leap, and American Mariachi. She directed the world premiere of Pussy Valley, and the U.S. premieres of Jefferson's Garden and BLKS. In her first effort in her new position, she directed the imaginatively staged 2019 Oregon Shakespeare production of How to Catch Creation.[8] 

The Associate Artistic Director, in turn, supervises scenic, lighting, and costume design, the fight director and the dramaturgs.

A Voice and Text Director is assigned to every play from pre-production through the opening performance. OSF employs two full-time voice and text directors and one or two guest artists each year to meet the demand for these specialists. They help the actors and directors craft vocal choices that will be theatrically effective and sustainable through the run of the show. This can involve work on posture, breath support, resonant placement, muscularity of articulation and screaming technique. They also work with the actors on the text of the play, often in one-on-one sessions. This can include examination of meter, rhythm, sound patterning such as alliteration and rhyme, imagery, and rhetorical structure and devices such as antithesis and repetition. When required, they coach the actors in accents and dialects based on samples of native speakers and work with each actor to find a sound that is as authentic as possible to the character's background but also intelligible in a contemporary theatrical context and conducive to that individual's acting process.

Once the plays have opened, the resident voice and text staff is on hand to help actors with vocal challenges that may arise, attend periodic performances to give maintenance notes, work with understudies, teach voluntary voice classes to the acting company, provide ongoing professional development support in the form of project or individual session work, and participate in play selection and workshops for upcoming seasons.

The production staff of approximately 150 is responsible for costumes, lighting, properties, scenery, sound, and stage operations. Costumes are produced by a staff of about 60 (artisans, cutters, designers, dyers, first hands, hair and wig specialists, stitchers, technicians, and wardrobe managers). Scenery is provided by a staff of technicians, carpenters, a welder, an engineer and a buyer and moved by a crew of 30 stagehands; lighting staff number twelve, and sound and properties each are managed by staffs of six to ten. A stage management crew of approximately 16, including production stage managers, assistant stage managers, and production assistants ensure the smooth operation of the three theatres and a deck manager coordinates the Green Show.

Reflecting the profession of Festival founder Angus Bowmer, a professor of English at the then Southern Oregon Normal School (now Southern Oregon University), education has played an important role at the Oregon Shakespeare Festival from its inception. The full-time education staff of nine includes the director, both in-residence and outreach program managers and coordinators, a curriculum specialist, and resident teaching artists. The goal is to inspire a lifelong relationship to theatre and the works of Shakespeare by offering educational experiences that support each season's plays to a diverse range of students, teachers, and audiences.[36]

Thus, the Festival provides a broad range of educational programs for people of all ages and interests. The initial focus was on college students, leading to the founding of the Institute for Renaissance Studies to meet their needs. Offerings included short courses, lectures, readings, concerts, and exhibits focused on the plays of the season. Participation was open to all Festival company members and audiences, either for college credit from several universities, or for audit. Coursework was supported by a collection of Renaissance and late-medieval books, manuscripts, and prints now housed in the Southern Oregon University's Hannon Library.

Programs specifically for teachers include the five-day retreat, "Shakespeare in the Classroom" that emphasizes innovative and pedagogical methods to help teachers make the works of Shakespeare involving and accessible to contemporary students.[37]

The completion of the indoor Angus Bowmer Theatre in 1971 and the subsequent expansion of the Festival season into the school year enabled an increasing variety of educational programs for middle and high school students. Students visiting the Festival are the recipients of some 55,000 discounted tickets each year. Some 900 workshops offered each year by OSF actor-teachers enhance the educational value of their visits. The Bowmer Project for Student Playgoers (initiated in 1996) prepares local teachers to teach plays and includes tickets to a performance, a back-stage tour, and a post-show discussion with one of the actors. Since 1981, OSF has offered residential Summer Seminars for High School Juniors that enroll 65 students in a two-week program during which they see several plays and learn about onstage technique and theatre management.

For those unable to come to the Festival, six pairs of actors participate in the School Visit Program, initiated in 1971, which now reaches some 60,000 students primarily in four states, although it has made occasional visits to eight others. Each one-day visit includes two 50-minute performances and one two-hour or two one-hour workshops. Performances are a condensed version of one Shakespeare play, selected scenes from Shakespeare illustrating a single theme, or a combination of Shakespeare and other literature selected to meet the needs of the school being visited.[38]

A partnership with Ashland High School initiated by student actors in 1993 grew into a rich and enduring relationship for students and Festival professionals that has produced a significant number not just of actors but of theatre professionals over the years.[39]

Programs of different lengths and formality to meet varied adult needs and interests include Wake Up With Shakespeare, Shakespeare Comprehensive, Festival Noons, Prefaces, Prologues, Park Talks, Road Scholars, and "Unfolding Seminars."[40]

The Administrative staff of approximately 200 is supervised Acting Executive Director David Schmitz[41] who follows past Executive Directors Paul Christy (2019–2020), Cynthia Rider (2013–2018), Paul Nicholson (1995–2012) and William Patton (1955–1995).[42]

The Director of Finance and Administration supervises the physical plant (custodial services, maintenance, and security), accounting, IT, mail room, and receptionists. The Director of Marketing and Communications supervises the box office, membership services, archives (see below), publications and media, marketing, and audience services, which itself includes house managers, ushers, concessions, and access staff for handicapped patrons (see below). The Director of Development supervises institutional giving and major gifts. The Director of Human Resources manages employees, volunteer and events programs (see below), safety, and a professional development program called FAIR (Fellowships, Assistantships, Internships, and Residencies) that provides students aspiring to a career in theatre with direct experience of best practices across all aspects of professional theatre. Fellows work directly with senior management while expanding their personal networks. Three residencies varying from four to eleven months are exclusive to the Dramaturgy and Literary Management Department. Twenty-five to thirty Assistantships annually provide hands-on opportunities in virtually every area of the organization by pairing recipients with an appropriate OSF staff member for an average of three months. Finally, 15–20 unpaid Internships of two to four months annually provide emerging artists and administrators with hands-on experience by pairing them with a Festival staff member in the assistant's area of interest. Internships may fulfill academic requirements determined by recipient's home academic institution.[43]

OSF's Development Department offers educational opportunities through its tours offered in late Fall. Past tours have included two to England focused on Shakespeare, one to Greece and Turkey on Holland America Line's MS Rotterdam focused on the beginnings and history of theatre, and one along the coasts of France and Spain and to the Canary Islands on Cunard Line's Queen Mary 2. These tours feature an intensive schedule of lectures and interactive workshops with four to eight OSF staff and actors, as well as visits to local attractions.[44]

The OSF website contains information on current educational programming.

The Festival's Access Services offers a wide range of programs and services for patrons with disabilities on its website (perhaps insert link here even if given elsewhere?) and in several annual OSF publications, including the complimentary Playbill provided to all playgoers, Pre-sale Planning Guide, Teachers First Guide, Group Sales Guide and Pocket Guide to each season's schedule of plays.

General accommodations include wheelchair, stair-free, transfer, and companion seating. Service dogs are allowed in all theatres and public spaces and all theatres include elevators and gender-speific, gender-free, and accessible restrooms.

For blind and visually impaired patrons, the Festival has audio describers who provide carefully timed live narration of onstage action during the show for every performance of every play except Previews requested when purchasing tickets or two weeks in advance. Braille, large print, and audio playbills are available for all productions.

For deaf and hearing-impaired patrons, Assistive Listening Devices are available in all theatres by request before any performance. Caption services that allow patrons to follow the script on a tablet during all performances except Previews can be ordered with tickets or two weeks before a performance. Finally, information on when American Sign Language interpreted performances are scheduled is available each season from the Box Office and on the website.

Similar accommodations are available if requested for a wide range of ancillary events that enrich the OSF experience, such as backstage tours, Prefaces, Prologues, and Park Talks and accessible parking is available nearby.[45]

OSF archivists develop, preserve, and maintain a comprehensive collection of documents and oral histories, drawings and photographs, audio and video recordings, and artifacts pertaining to the artistic and administrative history and heritage of the Oregon Shakespeare Festival. Collecting, organizing, and preserving these materials of what otherwise is an ephemeral art form to archival standards is an ongoing effort aided in part by grants. The archives may be searched online.

Collections are available for research, although some collections have restrictions, and permission must be obtained for their use.[46][47][48]

The Archives include Education department records from 1947 on and document the department's programming and structural evolution. Print materials include annual reports, brochures, calendars, correspondence, course handouts, course readings, news clippings, newsletters, photographs, posters, scripts, statistics and survey reports, study guides, and teacher information kits, guides, and resource kits. Audio and video recordings include radio broadcasts and school visit program performances.

In May 2013, the National Endowment for the Humanities awarded the Festival a $200,000 grant to digitize 2,649 deteriorating tapes, films and videos and to make them publicly available through its website and the YouTube platform. The collection spans the history of the Festival from its inception in 1935 through 2012 and comprises an unparalleled comprehensive record of Shakespearean and theatrical performance by a single U.S. theatre company. Included are full-length recordings of 541 of the 570 Festival productions from 1950 to 2012, including three or more varied interpretations of every play in the Shakespearean canon with exemplary casts before live audiences. The production recordings are supplemented by 44 adaptations broadcast on NBC radio, more than 100 hours of artist interviews, Shakespeare lectures by nationally and internationally renowned scholars and educators, production music, promotional recordings, and recordings of significant events in the company's history.[49] Also included are the home movies of founder Angus Bowmer, Southern Oregon Normal School events and rare footage of the initial 1935 Festival season!

The professional staff is augmented by approximately 700 volunteers, who contribute approximately 37,000 hours each year. Volunteers help patrons as roving Bricks Ambassadors who welcome visitors to the campus and answer their questions, staff the Welcome Center and Green Show information table, facilitate informal post-matinee discussions, provide concierge services for visiting student groups, and serve as volunteer ushers and ticket takers in the three theatres.

Behind the scenes, volunteers help in the archives, box office, costume shop, costume warehouse, development office, fitness center, light shop, mail room, marketing office, scene shop as well as with office tasks such as copying, filing, preparing mailings and sorting incoming mail. They transcribe interviews, help with actor auditions for visitors from other theatres and serve as attendants in the company fitness facility.

Volunteers assist with access services such as providing infrared hearing devices. They help with data collection for periodic audience surveys and staff numerous events that comprise the annual Daedalus fund raiser (see above), drive company vehicles on specific errands, and direct traffic during dismantling and movement of sets into storage at the end of the season.

Soroptimists Club members provide comfort items such as blankets, cushions, and ponchos in the outdoor theatre. Tudor Guild volunteers staff the brass rubbing center, theatre lobby merchandise counters, and gift shop. Housing aides deliver “welcome baskets” to visiting artists. Ashland Garden Club members provide floral arrangements for the annual Feast of Will celebration on the opening weekend of the Allen Elizabethan Theatre.

Each November, company members host a cocktail party and show titled Love's Labors thanking and celebrating the volunteers [50]

The availability of small inexpensive computing platforms, LEDs, and compact powerful batteries allows special effects to be built into props, costumes, and scenery. Lighting, atmospherics, sounds, rainstorms, even motorized movement and more can be programmed into devices and controlled by the actors or remotely. WiFi and Bluetooth devices allow for wireless communication between the control console and the effect. For example, the LEDs built into a dress can be remotely illuminated and colors changed live while onstage. Costumes in Head Over Heels, The Wiz, and The Winter's Tale are recent examples of wireless control. Lanterns, candles, fireflies, and other effects built into props and scenery also utilize embedded electronics.

The theatres feature Meyer speakers, Yamaha mixing consoles, Clear-Com Freespeak wireless communication, Sennheiser wireless microphone systems and Qlab software playback for their theatre spaces. The Elizabethan Theatre underwent a major audio system re-design with Meyer Sound Laboratories in 2014. The install included various types of Mina line arrays (UPQ-1Ps, UPQ-2Ps, MM4-Xps, 500 HPs, UPM-1Xps and UP-4Xps).[51]

All playgoers are offered a complimentary Playbill with a synopsis of the plays, cast lists, artist biographies, and directors' statements. All members receive spring, summer, and fall issues of Prologue, containing articles on directors, actors, costumes, props, and plays. Illuminations, a comprehensive guide to each year's plays sold in the Tudor Guild gift shop and given to higher-level donors, includes synopses, themes, information on playwrights and historical and other contextual information.[52] Each year, the Festival publishes Teachers First! for school groups and Group Travel for adult groups, both providing information on the season's plays, including age suitability, the seasonal calendar, ordering and discount information.

The annual Souvenir Program includes photographic highlights of each play and special articles along with pictures and biographies of actors, playwrights, and the many people who work behind the scenes. A chart emphasizing the repertory nature of OSF lists all the actors and their parts in the plays.

The Festival also publishes a Bard Scorecard, a simple folder that lists all of William Shakespeare's plays, the years OSF produced them, and allows repeat patrons to check off which plays they've seen towards completing the canon.

OSF is a constituent of Theatre Communications Group, the national service organization for the not-for-profit theatre world, and a member of the Shakespeare Theatre Association of America. It operates under contracts with Actors' Equity Association, The Union of Professional Actors and Stage Managers in the United States, the International Alliance of Theatrical Stage Employees, and the Stage Directors and Choreographers Society, Inc., an independent national labor union.