Madras Record Office

In 1672 William Langhorne the Governor of Madras presidency insisted on keeping records on all government transactions and its preservation for future. These records were initially stored in council room at Fort St. George which is the present day Secretariat-Assembly complex. His successor Streynsham Master also continued this tradition of record keeping. Due to increasing volume of records storage of records were scattered across various departments. It was in 1805 Lord William Bentinck, then Governor of Madras presidency ordered the centralization of all Secretariat records which were scattered in the various Departments of the Secretariat and appointed a Record Keeper and supporting staff to index, look after and to issue records promptly on requisition from various departments for reference.[6] Muthiah, the principal native servant in the Political and Military Department, was appointed Record Keeper.[7]

In 1823 the records were moved into several rooms on the first floor of the Secretariat. Later on, the office was shifted to the "Pillar-godown", and in 1888 it moved to the ground floor of the Secretariat building. Due to the increasing number of records in 1909 the government decided to establish an independent record department.[8]

When a new location was being considered for relocating the records office, one of the suggested location was the government bungalow called Grassmere. There was a debate among the officials if Grassmere should be used to house the Medical and Sanitation Department who were also eyeing the same property for its own office. But the sewage farm next door (now the Mayor Radhakrishnan Stadium) had several officials questioning the wisdom of this move. This debate lasted for two years before it was decided that the building was more suited for the archives. P. Loganatha Mudaliar was given the contract to rebuild Grassmere to make it suitable for its new function as the archives. It cost ₹2.25 lakh for the reconstruction of Grassmere to make it suitable for the new Archives building. An additional ₹1.25 lakh was spent on stacks and furniture. This Indo-Saracenic building was built with open spaces for future expansion and constructed to provide maximum protection to the records. The construction was completed and opened for operation in October 1909. The administrative block and six record stacks were constructed in 1909. The seventh stack was added in 1929 and the eighth and ninth were added in 1938. Further additions to the building such as the present Stationery section and Preservation Section were made in 1978 and 1994 respectively. In 1999 a new building for housing the Archival Library was constructed.[9]

The head of Madras Record Office is designated as curator. Upon its completion C M Schmidt, the Registrar of the Secretariat, was put in temporary charge till Prof Henry Dodwell of Presidency College and Teachers’ College was appointed the first Curator in April 1911.